Visa requirements & letter of invitation

General information

Visitors from outside the European Union (EU) should check whether or not a visa is required. In most cases a valid passport will be sufficient. Moreover, visitors from central and eastern Europe should check whether or not special health insurance is required for receiving a visa. All insurance and visa costs must be borne by the participant.

Schengen agreement

Denmark is a member of the Schengen agreement. The Schengen visa represents the collective of European countries that have mutually decided to eliminate passport and immigration controls at their joint borders.
Participants from outside these countries and the European Union (EU) but with a valid visa for one of the Schengen countries may move freely into and within any other Schengen country.

Letter of invitation for participation in the EMS Annual Meeting 2019

Participants who need to receive an official letter of invitation in order to obtain a visa, raise travel funds, or for administrative purposes should apply for this document by 23 July 2019 at the very latest. Requests received later than this date may not be processed by the embassies.

This invitation is not a commitment on the part of the organizers to provide financial support. The organizer cannot provide or sign any EVE documents or guarantee letters.

It should be understood that the organizers can only issue an invitation which includes the time of the EMS Annual Meeting 2019 plus the Saturdays and Sundays directly before and after the conference.

A letter of invitation can only be provided for abstract authors and/or registered participants (paid conference registration). Letters for other persons, e.g. family members, cannot be issued.

Application form

Supporters & sponsors